Collaborative Procurement Initiative Award
This category recognises the increasing importance of collaboration in public procurement and the benefits that can be realised by working together – whether on individual projects or initiatives or on an ongoing basis.
Sector: Public Sector
Timescale: A GO Awards submission in this category must cover activity during the period January 2024 to June 2025.
Entry Questions
Background
Please provide background detail about the organisation(s) submitting an entry for this category. (This answer will not be scored)
What was the purpose of your collaborative procurement initiative, and what specific challenge or opportunity did it address?
Describe the context and goals of your initiative. What prompted the collaboration, and what outcomes were you aiming to achieve?
How did you establish and manage effective collaboration between organisations, teams or departments?
Explain how partnerships were formed and maintained. Highlight communication strategies, governance structures and how trust and alignment were built across stakeholders.
What role did team working play in the success of your initiative?
Describe how teams were structured and how collaboration was fostered at all levels. Include examples of joint problem-solving, shared responsibilities or co-delivery.
What innovative approaches or shared service models were introduced and how did they enhance procurement outcomes?
Detail any new methods, tools or frameworks used. Explain how innovation or shared services contributed to improved efficiency, value for money or service delivery.
What measurable outcomes have been achieved, and how have they benefited end users or stakeholders?
Provide evidence of impact using metrics such as cost savings, time efficiencies, improved service quality or stakeholder satisfaction.
How is your collaborative approach sustainable and adaptable for future procurement needs?
Explain how your model supports long-term collaboration. What lessons have been learned and how can your approach be scaled or replicated?
Entry Questions
Background
Please describe the procurement exercise that was undertaken, identify the partner organisations and, if different, to whom the contract is being delivered. Please include details of why a collaborative approach was undertaken, the aims and deliverables that were desired and the critical success factors to successful delivery. (This answer will not be scored)
What level of market engagement/market scoping was undertaken, whether within your own organisation or with end users, potential providers or any other interested groups (e.g. third sector, voluntary sector, etc.) to determine that a collaborative approach was the correct methodology to pursue for this procurement.
Please describe any barriers to successful delivery that you encountered, whether at pre-market engagement, during the procurement exercise or at implementation of the contract and explain how these were overcome.
Please explain what outcomes have been achieved to date, since the commencement of the contract and whether these match the deliverables anticipated at the outset. (Please include empirical evidence to support your answer)
In what areas has the collaborative approach exceeded the expectations of the authority, stakeholders and/or end users, such as through innovation or social/environmental initiatives, delivering over and above the core requirement? (Please provide evidence to support this)
As a result of this collaboration has the organisation taken a pro-active approach to identifying other procurement opportunities where a similar collaborative approach could be undertaken in the future?
